Frequently Asked Questions

Automator’s Lab is a done-for-you AI implementation service powered by our open-source platform, Weam. You don’t just get a tool - you get a dedicated team that builds, integrates, and maintains your AI systems.

Zapier or Make.com are DIY tools - you build workflows yourself. We’re your hands-on AI team, managing everything from discovery to implementation and maintenance so your business sees real, measurable outcomes.

No technical skills needed. You share your goals, we design and build everything, and your team simply uses it. We keep communication simple and results visible.

Most clients achieve their first AI implementation within 14 days. Once your first system goes live, the productivity gains compound every week.

After signing up, you’ll receive login access to our task management system, our internal client portal. You can submit, prioritise, and monitor all automation, AI, and development tasks there - no emails or spreadsheets needed.

Simply fill out a short task brief describing your goal or problem. Our team reviews it, scopes it, and schedules the task in your active queue.

Yes. You can see live task status - Queued, In Progress, In Review, or Completed - along with expected completion dates and assigned team members.

Our system automatically assigns each task to the right specialist (automation expert, AI dev, or micro app engineer). You’ll always know who’s handling your task.

You can add unlimited tasks to your queue, but our team works on one at a time per plan. If you have multiple plans, each plan runs one task concurrently.

Only if you have multiple active plans. Each plan unlocks a dedicated team, so if you want parallel progress on two builds (say, automation + micro app), simply maintain two plans.

Yes. Inside MyTask, you can reorder or label tasks as “High Priority.” Our team reviews task order before each sprint cycle.

Each task has a comment section where you can add notes, upload screenshots, or request revisions. All communication stays organized per task.

We provide weekly email summaries showing your active task status, upcoming builds, and next consultation schedule - so you’re always informed even without tool integrations.

Yes. You’ll receive structured progress updates weekly, and detailed completion reports once each automation or app goes live.

We begin with a workflow audit that identifies repetitive or time-consuming activities. Then we prioritize based on impact, ease of implementation, and ROI.

Our team analyzes your tools, data sources, and daily operations. We use this to build a tailored AI roadmap showing which automations, apps, or agents will deliver the highest value first.

We have 30+ ready-to-deploy blueprints, but every build is customized for your tools, processes, and data. You’ll always get a solution that fits your systems - not a one-size template.

Most automations are ready in 2–3 weeks.
Micro apps or agentic systems - because they involve UI design and logic - usually take 3–5 weeks.
Timelines depend on complexity and data access.

We request only secure API keys or service accounts needed for integration.
You retain full ownership and can revoke access anytime.

Yes - every build goes through a demo and approval stage. You test it in your sandbox or staging environment before final deployment.

Our team monitors and supports post-launch issues. If a workflow breaks due to API changes or logic errors, we fix it under your active plan at no extra cost.

Yes. Continuous optimization is built into every plan. We track performance, identify improvements, and release updates so your AI systems keep evolving.

We build in a staging environment first. Once tested, we deploy gradually with fail-safes so your day-to-day operations remain unaffected.

Yes, each project includes setup docs, logic flow diagrams, and usage guidelines so your team knows exactly how it works and how to trigger it.

All client data stays encrypted and access-controlled. We use secure servers and restricted credentials for each project, and only authorized team members can access your data.

You can choose between our secure cloud environment or your own infrastructure (AWS, DigitalOcean, Vercel etc.). We don’t move data outside approved locations.

Never. Your data is used only for your implementation and never fed into shared or public models.

Absolutely. Every engagement can begin with an NDA to protect your intellectual property and data.

We apply AES-256 encryption, two-factor authentication, and principle-of-least-privilege access for all systems handling client data.

Yes. We can deploy automations on your local network or via VPN-based connections so data never leaves your environment.

Yes. Our data-handling policies align with GDPR's best practices to ensure compliance for EU and US clients.

Yes. You choose which systems we connect to. We never access anything without explicit authorization.

Your data and builds remain yours. We delete our copies within 30 days after cancellation unless you request continued maintenance.

Post a comment inside MyTask and mark it urgent. Our project managers respond within 24 hours on business days.

We aim to respond within 24 hours and fix within 2–3 business days depending on severity. Critical issues are handled immediately.

We review performance data regularly, adjust prompts, logic, and integrations, and roll out enhancements as part of continuous optimization.

Yes. We can enable usage tracking to show which departments use AI most, what tasks are automated, and where to expand next.

Yes. We create prompt libraries, training modules, and governance guidelines so AI adoption remains consistent and secure.

To make AI a natural part of how you operate daily - not a side experiment. We build the foundation, train your team, and help you scale autonomously with clarity and confidence.

Each automation or build is managed by a specialized team. The limit ensures dedicated focus and top quality for each active project. More concurrent work simply requires additional team capacity.

Rather than upgrading mid-cycle, you can purchase another plan. Each plan equals one team working on one project at a time - buying another plan adds another active team to your account.

That’s common. We handle complex multi-system automations (like CRM + Notion + Slack + Sheets) as a single build. The automation count refers to the overall workflow, not number of tools.

Yes. Every plan includes AI consultation sessions to align strategy, review results, and identify new opportunities. The higher your plan, the more sessions you get.

You can add another plan anytime to start a new task concurrently. Once your current builds finish, you can pause or cancel extra plans easily - no long-term lock-ins.

Unused work doesn’t roll over since our team capacity is allocated per billing cycle. However, you can repurpose an unused slot for another automation or AI build within the same month.

You can pause or cancel anytime before your renewal date. When paused, your projects stay safe and resume-ready. You can downgrade once your workload decreases.

No setup or hidden fees. The plan covers strategy, build, testing, and optimization. Any additional tool licenses or third-party API costs (if required) are billed transparently after approval.

We offer standalone consultation packages where our strategists help you identify AI opportunities, create a roadmap, and guide your internal developers to build them efficiently.

If your team repeats the same digital tasks daily - like reporting, updating CRMs, or handling customer queries - then you’re ready. We’ll identify where AI creates the biggest time and cost savings.

AI adoption is your overall journey - training, strategy, and mindset. AI automation is the practical part - deploying tools and logic that help your business work faster and smarter automatically.

We usually build on top of your existing tools (like Notion, HubSpot, or Slack) and connect them using automations, custom APIs, or AI logic. When needed, we develop micro apps or agents tailored just for your workflows.

It’s the hub where your entire AI activity lives - automations, dashboards, bots, and micro apps all under one roof. Your team can collaborate, track, and use everything from one central system built on Weam.

Micro apps are lightweight, AI-powered web applications that solve specific workflows - like reporting dashboards, lead scoring tools, or chat assistants - without building a full product from scratch.

They’re built faster, simpler, and integrate directly with your existing tools. They focus on one business function and use AI logic to make that function smarter and automated.

Yes. You can share a secure URL or restrict access to selected users with role-based permissions.

Absolutely. We connect micro apps to CRMs, databases, or internal APIs so data flows in real time across your systems.

Yes, when needed. We can implement secure login with your existing auth method (Google Workspace, Okta, etc.) or create a light custom auth layer.

Yes - but they run sequentially. If you want both built at once, you’ll need another plan so a second team can start immediately.

Most micro apps are delivered within 3–5 weeks depending on scope and data integration requirements.

Yes. We match your brand colors, logo, and style so the app feels native to your organization.

We can host them for you on secure servers or deploy to your own infrastructure (DigitalOcean, AWS, Vercel, etc.). You choose where it lives.

You’ll have full access and usage rights to everything we build for your business.However, the underlying code remains part of Automator’s Lab’s core development assets and may be reused or enhanced within our open-source Weam platform.We never reuse your private data, only the generic code structures or logic components that help improve our open-source systems.In short - you fully own the deployed solution, but the source code itself remains non-exclusive and may be part of our shared open-source repository.

Agentic systems are multi-agent AI workflows where several AI agents collaborate, reason, and perform tasks autonomously to achieve complex goals - like analyzing data, writing reports, and executing actions together.

AI agents act as digital teammates that can understand context, interact with your tools, and perform tasks like research, summarization, or data updates. They save hours of manual work daily.

Yes. We build both chat-based and voice-enabled agents depending on your workflow needs - like sales assistants or voice recruiters.

Custom GPTs are pre-built models trained on your data inside ChatGPT. Our AI agents can work outside that environment too - integrating with your APIs and systems for real-time actions.

Yes. They can fetch, analyze, and update data from any database or API you authorize them to access.

We support all major models - OpenAI GPT-4, Claude, Gemini, DeepSeek, and local LLMs on Weam. We choose the one that best fits your use case and data privacy needs.

Yes. During setup, we discuss options based on speed, cost, and security so you decide the final model stack.

Absolutely. We build RAG pipelines so agents can retrieve and reason over your structured and unstructured data securely.

All data stays within your private environment or encrypted cloud storage. We don’t use your data to train any external models.

Yes. We embed agents directly inside Slack, Notion, or your CRM so your team can chat with data or trigger actions without leaving their workspace.

They’re custom apps that let users interact with your product or data directly inside ChatGPT’s interface (800M+ users worldwide). It’s a new distribution channel for your SaaS or service.

Yes. We handle the entire process - from building the API wrapper to publishing the app in ChatGPT’s marketplace - so users can chat with your service naturally.

Both. We can connect securely to your internal systems through authenticated APIs so responses remain private and context-aware.

Typically 2–4 weeks depending on API readiness and desired features. We handle everything from prompt design to deployment and submission to OpenAI.

Yes - but we manage that for you. As APIs or models update, we keep your app running smoothly under your active plan.

They’re available in the Business plan, which includes custom development capabilities. Pro and Starter plans focus on automations and micro apps only.

Each session covers workflow review, opportunity identification, and implementation planning. We turn these into clear action items for your team or ours to execute.

Our senior AI strategists and implementation leads who have worked across tech, SaaS, and automation projects worldwide.

We map your processes and rank them by effort vs impact. You see exactly where AI saves the most time or money first.

Yes. You’ll receive a short AI roadmap detailing what to build now, next, and later - plus estimated effort and expected ROI.

Every month, we review active systems and recommend improvements or new use cases based on performance metrics.

Yes, you can purchase extra sessions anytime for deep dives into specific departments or AI strategies.

Definitely. We offer hands-on training as part of our adoption program so your team knows how to use the AI systems we build.

We track metrics like hours saved, response times, accuracy improvements, and workflow cost reductions to show clear value over time.

Yes. We score your current AI readiness and compare it quarterly so you see progress from “manual” to “AI-driven”.

Yes. Beyond individual builds, we help create a company-wide AI strategy so teams can keep expanding autonomously with clear guidelines.

We start where impact is highest - usually operations or sales - then expand sequentially based on business goals and team readiness.

Yes. We build centralized dashboards that aggregate CRM, finance, marketing, and ops data for a single source of truth.

We audit and optimize what you have instead of rebuilding it. Our goal is to enhance, not replace, your existing work.

Absolutely. We love collaboration. Your devs can co-own certain modules or shadow our team to learn implementation patterns.

Post a comment inside MyTask and mark it urgent. Our project managers respond within 24 hours on business days.

Yes. We design multi-tenant architectures so each unit can use AI independently while sharing a common core framework.

We aim to respond within 24 hours and fix within 2–3 business days depending on severity. Critical issues are handled immediately.

Yes. We generate monthly impact reports quantifying hours saved, tasks automated, and process efficiency gains.